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Publication Ethics
PUBLISHING ETHICAL STATEMENT
Ex Officio Law Review
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1. Introduction
Ex Officio Law Review is a peer-reviewed academic journal focusing on legal scholarship, contemporary legal issues, and the development of law in national and international contexts. The journal is committed to upholding the highest standards of ethical conduct throughout the publishing process. This includes responsibilities shared by authors, editors, reviewers, and the publisher.
We ensure that advertising, sponsorship, commercial revenue, or external influence will never affect editorial decisions. The Editorial Board also supports and facilitates communication with other journals and publishers where necessary to maintain integrity and scholarly collaboration.
2. Duties of Authors
a. Reporting Standards
Authors of original research must present an accurate, honest, and objective account of their work. All data underlying the research must be presented accurately, and the manuscript must provide sufficient detail and references to allow others to replicate the study.
Fraudulent, fabricated, or deliberately inaccurate statements constitute unethical behavior and are unacceptable. Review articles must be objective and comprehensive, while opinion pieces must be clearly identified as such.
b. Data Access and Retention
Authors may be required to provide raw data for editorial review and should be prepared to make such data publicly available when possible. Authors should retain their data for a reasonable period after publication.
c. Originality and Plagiarism
Authors must ensure that their work is entirely original. If the work or words of others are used, they must be appropriately cited or quoted. Plagiarism in any form, including copying, paraphrasing without attribution, or misrepresenting others’ research constitutes unethical publishing behavior and will not be tolerated.
d. Multiple, Redundant, or Concurrent Publication
Authors should not submit manuscripts that describe essentially the same research to more than one journal simultaneously. Submitting the same manuscript to multiple journals is considered unethical. Republishing previously published work is generally unacceptable, except in justified cases such as translations or guidelines, and only with prior consent of the editors involved and with proper citation of the original source.
e. Acknowledgement of Sources
Authors must properly acknowledge all sources that have influenced their research. Information obtained privately (through conversations, correspondence, or peer review) may not be used without written permission. Confidential information obtained through reviewing manuscripts or grant proposals must not be used without authorization.
f. Authorship of the Paper
Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the study. All individuals who made substantial contributions must be listed as co-authors. Others who contributed in minor ways should be acknowledged. The corresponding author must ensure that all listed authors have approved the final version of the manuscript and consented to its submission.
g. Disclosure and Conflicts of Interest
Authors must disclose any financial or other substantive conflicts of interest that could be perceived to influence the results or interpretation of their work. All sources of financial support must also be disclosed.
h. Fundamental Errors in Published Works
If authors discover significant errors or inaccuracies in their published work, they must promptly notify the journal editor or publisher and cooperate in retracting or correcting the article. If the editor or publisher learns of an error from a third party, the authors must either correct the error or provide evidence of the article’s accuracy.
3. Duties of the Editorial Board
a. Publication Decisions
The Editor-in-Chief of Ex Officio Law Review is responsible for deciding which manuscripts submitted to the journal should be published. Decisions must always be based on the manuscript’s scholarly value, originality, and relevance to the journal’s scope. Legal requirements such as libel, copyright, and plagiarism laws must also be considered. The editor may consult with other editors or reviewers before making a decision.
b. Fair Play
Editors must evaluate manuscripts based solely on their intellectual and academic merit, without regard to authors’ race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political views.
c. Confidentiality
Editors and editorial staff must maintain the confidentiality of submitted manuscripts and must not disclose any information to anyone other than the corresponding author, reviewers, potential reviewers, editorial advisers, and the publisher.
d. Disclosure and Conflicts of Interest
Unpublished material disclosed in a manuscript must not be used in an editor’s own research without the author’s written consent. Editors must avoid handling manuscripts in which they have conflicts of interest due to competitive, collaborative, or other relationships with the authors, companies, or institutions connected to the manuscript. Editors should require disclosure of all potential conflicts of interest and publish corrections if conflicts are identified post-publication.
e. Involvement and Cooperation in Investigations
Editors must take responsive measures when ethical concerns are raised about a submitted or published manuscript. These may include contacting the author, investigating the claim, informing relevant institutions, and, if necessary, publishing corrections, retractions, or expressions of concern.
4. Duties of Reviewers
a. Contribution to Editorial Decisions
Peer reviewers assist editors in making publication decisions and, through constructive feedback, help authors improve their manuscripts. Peer review is a fundamental component of scholarly communication and quality control.
b. Promptness
Reviewers who feel unqualified to evaluate a manuscript or cannot complete the review promptly must notify the editor and withdraw from the process.
c. Confidentiality
All manuscripts received for review must be treated as confidential. They must not be shared or discussed with others without authorization from the editor.
d. Standards of Objectivity
Reviews must be conducted objectively, with clear and evidence-based feedback. Personal criticism of the author is inappropriate.
e. Acknowledgement of Sources
Reviewers should identify relevant published work not cited by the authors and point out any significant similarities between the manuscript under review and other published work.
f. Disclosure and Conflicts of Interest
Unpublished materials disclosed in manuscripts must not be used in a reviewer’s own research without written permission. Reviewers must not consider manuscripts in which they have conflicts of interest arising from competitive, collaborative, or personal relationships with the authors, companies, or institutions involved.
5. Conclusion
Through strict adherence to these ethical standards, Ex Officio Law Review is committed to maintaining the highest level of academic integrity, scholarly excellence, and public trust in legal research and publications.
